Photo by Beth Rankin CC BY 2.0
Powder Puff Football is IMMENSLEY popular as a sport for charity and fund raising events. There are a number of reasons for this. I won’t go into why though. All I am concerned with here is the fact that you are going to organize an event of this nature. Here I am going to give you a brief ‘step by step’ guide about how you can organize a powder puff football fundraising event.
I am going to assume that by this point you already know the cause that you will be raising money for and how you are going to get the money to them. One of the main things you will need to be thinking about at the early stages of organizing a powder puff flag football charity event is how you are actually going to ‘make’ money. Here are a couple of ideas:
• One of the MOST popular ideas is to ask for donations in order to get teams to sign up to your powder puff football event. This will get money in the pot fast and you really do not have to worry about how many spectators are going to turn up. Your main difficulty here will be convincing people to actually spend money on signing up. You are going to need a pretty decent marketing strategy in place here and some team will need to find sponsors.
• The second option is to charge spectators and allow anybody to sign up to the powder puff event as a team for free. This option is ideal if you know that you are going to have a decent turnout spectator wise. Obviously you will have no guarantee about the amount of money you could earn though.
• The option I tend to favor is a blend between spectator donations (ask them to donate whatever they wish upon entry) and charging teams a fixed price to sign up. This tends to bring in the most money at the end of the day.
Whilst you are thinking about how you are going to collect money you should also start thinking about the format of your tournament. For example; you may need to consider whether you are going to have one ‘big game’ (ideal for huge events) or a number of smaller tournament style games. The latter option is fantastic if powder puff football is BIG in your school i.e. there are a number of teams already. Big games tend to be larger events though and attract a lot of spectators because they are easy to watch.
Once this is all out of the way you should start planning your event. If your school has a football field then you should try and find out who is in charge of it and ask permission for use for your event. If you do not have a football field located on the school or college premises then there may be one located nearby. You do not even need a football field for this event. Most powder puff football games, particularly smaller teams, will not need much space. You could potentially get a good couple of games of powder puff flag football going on a larger football field.
The next step is to start to advertise the event and the encourage teams to sign up. Posters are FANTASTIC for this. Just dot them around the school. If your school has an announcement process or newspaper then let them know. They will get the word out. Talk about it through social media, make a website. Do absolutely EVERYTHING possible to get the event out there. Try to do this a good couple of weeks before the ‘main event’ if you can.
A week or so before the event (i.e. when you have a rough idea of how many people are going to turn up team wise) you will want to start planning equipment. All you really need is a good set of footballs and a set of flags. The amount of flags required will be based on the amount of people playing at the time. If you are planning a tournament then draw up a chart now so you know when each and every game will be played. Success is ALL in the planning at this stage!
At the same time you should start thinking about refreshments. All good powder puff football game need refreshments, and this can be another avenue to raise funds for your charity.
Another option is to ask about the local area. Many companies might be willing to provide a truck and staff for free if there will be a good turnout. After all, they have a captive audience. If you need any entertainment for the day (cheerleaders, dancers etc.) then approach them at this stage.
Your job on the day of the event will be to make sure everything runs smoothly. You want to make sure everybody does everything right (i.e. teams are in the right place) and you are bringing in donations. Don’t get too stressed out though. Powder Puff football is all about having fun!